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International Fanworks Day

Get ready: International Fanworks Day is only one month away! International Fanworks Day, or IFD, was founded in 2014 by the OTW. It’s a celebration of all types of fanworks, and it’s held annually on February 15. This year we're celebrating the 8th annual IFD!

Here at the OTW, our theme this year is going to be Classic Fanworks and we’re letting you define “classic” however you want to. It could mean those works that have formed the backbone of your fandom, or it could be those works that you keep going back to, time and time again –- the works that you consider “essential reading.” You can participate however you want, but here are three suggestions:

  • Create rec lists of these works and share them as part of Feedback Fest, which starts on February 13
  • Write about what your go-to works have meant to you over time, either in an essay or as a social media post
  • Take part in our IFD short-form fanworks challenge and create remixes of them

Whether the works are audio, visual, or text, from vids to podfics or meta to fanfiction, think about what is classic or essential to you!

We’re so excited to see what you come up with and share! We invite you to use the hashtag #IFD2022 or #IFDChallenge2022 if you're participating on social media and the 'International Fanworks Day 2022' tag if the works are posted on the Archive of Our Own. If you or your fandom communities will be hosting your own activities, let us know so we can signal boost them!

Then keep an eye on our news outlets to get more information about International Fanworks Day activities, as we'll be posting about our plans the week before IFD!


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2022-01-12 21:33:29 UTC
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OTW Recruitment

Do you have an interest in preserving fannish history, wiki editing, or writing help documentation? The OTW is recruiting for Fanlore Policy & Admin volunteers!

We have included more information on the role below. Open roles and applications will always be available at the volunteering page. If you don't see a role that fits with your skills and interests now, keep an eye on the listings. We plan to put up new applications every few weeks, and we will also publicize new roles as they become available.

All applications generate a confirmation page and an auto-reply to your e-mail address. We encourage you to read the confirmation page and to whitelist our email address in your e-mail client. If you do not receive the auto-reply within 24 hours, please check your spam filters and then contact us.

If you have questions regarding volunteering for the OTW, check out our Volunteering FAQ.

Fanlore Policy & Admin Volunteer

Fanlore's Policy & Admin volunteers are responsible for dealing with all the behind the scenes stuff to ensure that Fanlore runs smoothly. We respond to questions and complaints; shape Fanlore's policies, tutorials, and guidelines; and assist Fanlore gardeners and other editors. No extensive experience is required—just a strong interest in documenting and preserving fandom, good communication skills, and a willingness to work with a team and further Fanlore's mission. Join us!

Applications will close January 19, 2022 or after 40 applications are received.

Apply at the volunteering page!

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My Mongoose Ezines

My Mongoose, a Sentinel fanfiction and fanart ezine collection archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

In an effort to consolidate all My Mongoose Ezines, including all stories, art and miscellaneous, the creator and moderators decided to house the works at Archive of our Own.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with Lisa to import the My Mongoose Ezines into a separate, searchable collection on the Archive of Our Own. As part of preserving the archive in its entirety, all fanfiction and fanart currently in the My Mongoose Ezines will be hosted on the OTW's servers, and embedded in their own AO3 work pages.

We will begin importing works from My Mongoose Ezines to the AO3 after January.

What does this mean for creators who have work(s) on My Mongoose Ezines?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your My Mongoose Ezines pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your My Mongoose Ezines account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the My Mongoose Ezines mod to confirm your claims.)

Please see the Open Doors Website for instructions on

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of My Mongoose on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve My Mongoose!

- The Open Doors team and Lisa

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Published:
2021-12-29 16:18:17 UTC
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Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Frost the Fox, who volunteers on our Systems Committee.

How does what you do as a volunteer fit into what the OTW does?

As a volunteer for the Systems committee, we’re responsible for all of the OTW’s IT infrastructure, including our physical equipment such as our firewalls/routers, switches, and servers, as well as the many different software components that make up the Archive of Our Own, Fanlore, and our internal services that our committees use to conduct their business. Just like business IT departments, we provide and maintain the technical infrastructure to allow other committees to achieve their goals, and thus, the OTW’s goals.

What is a typical week like for you as a volunteer?

A typical week for Systems starts with our weekly meeting where we share our progress on any committee work we’re doing, bring up any important tasks that need to be done, and just generally catch up. Throughout the week we usually receive at least a couple of tickets for updates to some of our internal tools, which are usually pretty quick to take care of. Beyond this, things are different every week depending on what arises!

Sometimes we’ll have projects, requests from committees, or software updates that require changes to our configuration. In this case, we’ll use our configuration management system to implement the changes, and have them reviewed by at least 1 other person in the committee for sanity before deploying them. And of course, all infrastructure has its problems here and there. When there’s an outage on the AO3 or any of our other projects/tools, we respond and investigate the cause of the problem. We’ll identify the problem and liaise with other committees as needed to work towards a solution, and once we have one, implement it and monitor to ensure that things recover as expected.

What made you decide to volunteer?

I have a number of years of experience in the IT field ranging from generic help desk type work, to programming, to system administration. Having already been a part of the organization, I knew that there was a lot of infrastructure to maintain, and that there was not a huge amount of people to do so. I have a lot of fun working with technology, and volunteering with the OTW elsewhere had been very rewarding for me, so when I saw that Systems was recruiting, I knew I would be doing a disservice to myself if I didn’t apply.

What has been your biggest challenge doing work for the OTW?

My work in my career in IT has been mostly focused towards general business operations which is focused a lot on internal services, as opposed to the OTW, which has more public services. While the basics of server operating systems, virtualization and the like transferred over, there were a lot of other technologies I wasn’t so familiar with that I had to learn, particularly those surrounding the Archive. Getting used to any organization and how their IT systems connect also takes some time. I wasn’t familiar with the configuration management software in use, so that in and of itself was a major learning curve for me, but once I became familiar with it, it made understanding what specific machines do so much easier.

There’s also the nervousness that many people have felt when deploying something to their production environment, except here it’s on a much larger scale than I’d ever dealt with before!

What fannish things do you like to do?

Recently I’ve gotten back into a bit of a writing mood, and I’ve been doing some work on an original story I played around with over a year ago. While that’s not something I’m likely to put on the Archive, it’s gotten the creative juices flowing, and I have some potentially fun ideas for some of my fandoms that I’ll be exploring! I mostly read fic so it’ll definitely be a new experience for me to put something out there for others to enjoy.

Speaking of reading, I’ve been doing a lot of that whenever my schedule permits. Some of that has been in my original fandoms such as Black Lagoon, Final Fantasy, Red Rising & Zootopia, and some in a couple of new fandoms like Hitman. I’m also working on finishing a couple of series and playing some different games that might also lead to new fandoms for me later on. In general I’m always bouncing around between different fandoms looking for something fun to read!


Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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HarryPotterFanfiction.com logo

HarryPotterFanfiction.com, a Harry Potter fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

HarryPotterFanfiction.com initially opened in 2001, and as of 2021 contained over 85000 works by nearly 40000 authors. HPFF was no longer able to sustain itself financially, so the stories are being transferred to AO3 to save the many stories written by authors no longer with us.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with Ronnie and Gwen to import HarryPotterFanfiction.com into a separate, searchable collection on the Archive of Our Own. As part of preserving the archive in its entirety, all fanart and graphics currently on HarryPotterFanfiction.com will be hosted on the OTW's servers, and embedded in their own AO3 work pages.

We will begin importing works from HaryPotterFanfiction.com to the AO3 after December 2021.

What does this mean for creators who had work(s) on HarryPotterFanfiction.com?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your HarryPotterFanfiction.com pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive.
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your HarryPotterFanfiction.com account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the HarryPotterFanfiction.com mods to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of HarryPotterFanfiction.com on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve HarryPotterFanfiction.com!

- The Open Doors team, Ronnie and Gwen

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Spotlight on Open Doors banner

Echoes from the West, a Saiyuki fanfiction archive, is being imported to the Archive of Our Own (AO3).

In this post:

Background explanation

Echoes from the West is being closed and imported to the AO3 due to the original provider being no longer able to support the archive.

The purpose of the Open Doors Committee’s Online Archive Rescue Project is to assist moderators of archives to incorporate the fanworks from those archives into the Archive of Our Own. Open Doors works with moderators to import their archives when the moderators lack the funds, time, or other resources to continue to maintain their archives independently. It is extremely important to Open Doors that we work in collaboration with moderators who want to import their archives and that we fully credit creators, giving them as much control as possible over their fanworks. Open Doors will be working with Elvaron to import Echoes from the West into a separate, searchable collection on the Archive of Our Own. Eventually links to the old site will redirect to the collection on AO3, which can be searched and filtered in order to locate individual imported works.

We will begin importing works from Echoes from the West to the AO3 after December 2021.

What does this mean for creators who have works on Echoes from the West?

We will send an import notification to the email address we have for each creator. We'll do our best to check for an existing copy of any works before importing. If we find a copy already on the AO3, we will invite it to the collection instead of importing it. All works archived on behalf of a creator will include their name in the byline or the summary of the work.

All imported works will be set to be viewable only by logged-in AO3 users. Once you claim your works, you can make them publicly-viewable if you choose. After 30 days, all unclaimed imported works will be made visible to all visitors. We will then permanently close down the site.

Please contact Open Doors with your Echoes from the West pseud(s) and email address(es), if:

  1. You'd like us to import your works, but you need the notification sent to a different email address than you used on the original archive
  2. You already have an AO3 account and have imported your works already yourself.
  3. You’d like to import your works yourself (including if you don’t have an AO3 account yet).
  4. You would NOT like your works moved to the AO3.
  5. You are happy for us to preserve your works on the AO3, but would like us to remove your name.
  6. You have any other questions we can help you with.

Please include the name of the archive in the subject heading of your email. If you no longer have access to the email account associated with your Echoes from the West account, please contact Open Doors and we'll help you out. (If you've posted the works elsewhere, or have an easy way to verify that they're yours, that's great; if not, we will work with the Echoes from the West mod to confirm your claims.)

Please see the Open Doors Website for instructions on:

If you still have questions...

If you have further questions, visit the Open Doors FAQ, or contact the Open Doors committee.

We'd also love it if fans could help us preserve the story of Echoes from the West on Fanlore. If you're new to wiki editing, no worries! Check out the new visitor portal, or ask the Fanlore Gardeners for tips.

We're excited to be able to help preserve Echoes from the West!

- The Open Doors team and Elvaron

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Published:
2021-12-09 17:08:11 UTC
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Banner of a paper airplane emerging from an envelope with the words 'OTW Newsletter: Organization for Transformative Works

I. OPEN DOORS IMPORTS

November was a busy month for Open Doors! They announced the upcoming imports of The Disney Kink Meme and The Harry Potter FanFic Archive, and they completed three archive imports: Twice Bitten, Gilmore Girls Slash, and Gilmore Girls Adult Fic. They also finished legitimizing the previous import of Sarek and Amanda Archive.

II. AT THE AO3

Accessibility, Design & Technology upgraded the Archive to ElasticSearch 7, with a much shorter downtime than anticipated. (It still brought us over the 210,000 Twitter followers threshold!) They've also been collaborating with Translation to start testing translated AO3 emails. Both teams are very excited to be one step closer to allowing AO3 users to receive AO3 emails in languages other than English!

Systems has installed their first system with the latest Debian release.

Policy & Abuse had a slight decrease in tickets in October, with about 2,300 new tickets by the end of October. Their new recruits have also entirely finished their training and are helping to tackle that big number! At the time of this writing, Support was on track to receive about 1,300 tickets in November, staying fairly level, and their team has been doing a great job of keeping up with the incoming tickets.

In November, Tag Wrangling assisted Open Doors with several tag mapping projects for new archive imports. They've made a few tweaks to some behind the scenes processes, but mainly they've been gearing up for an expected busy December--and a big thank you to Accessibility, Design & Technology for the recent updates to how the autocomplete handles accent marks, which has been a big time-saver in some fandoms. In October, around 430,000 tags were wrangled across more than 46,000 fandoms!

III. ELSEWHERE AT THE OTW

The Board of Directors has been working on preparing the position description for a Diversity Consultant Research Officer and have opened it for feedback from committee chairs.

Finance issued the 2020 audit and filed the tax return! Progress has also been made on the chart of accounts update, and at the time of this writing, Finance anticipated completing it by the end of November.

Translation has updated their map on the Translation page of the OTW website showing where in the world you can find Translation members. Feel free to check it out!

IV. IT’S ALL ABOUT THE PEEPS

From 25 October to 24 November, Volunteers & Recruiting received 145 new requests, and completed 164, leaving us with 18 open requests (including induction and removal tasks listed below).

As of 24 November 2021, the OTW has 1,021 volunteers. \o/ Recent personnel movements are listed below.

New Committee Staff: Beth Boisvert, TheDarkFlygon, Zixin Zhang (all Open Doors), 1 Development & Membership staffer, Bethany L, cinnamonandtea, Lera, Tamara Mendelson (all Elections) and 2 other Elections staffers
New Open Doors Volunteers: 1 volunteer
New Translation Volunteers: angrytomato, Anouk, HajnalM, Hanbei Zhou, Sammi Lee, Sanjalee, Tanyarin Karuchit, and 3 other volunteers
New TWC Volunteers: A. Smith, Jillian Kovach, and 1 other volunteer

Departing Committee Chairs: Karen Wolf (Development & Membership), Rachel Bussert (Volunteers & Recruiting)
Departing Committee Staff: donshin (AO3 Documentation), Nele Noppe (Communications) and 2 other Communications staffers, Karen Wolf (Development & Membership), Clark Seanor (Elections) and 1 other Elections staffer, serkestic (Fanlore) and 6 other Fanlore staffers, 2 Finance staffers, 3 Open Doors staffers, Cath S (Policy & Abuse) and 10 other Policy & Abuse staffers, James Kruk (Strategic Planning and Support), 1 Support staffer, 1 Tag Wrangling staffer, Rachel Bussert (Volunteers & Recruiting) and 1 other Volunteers & Recruiting staffer
Departing AD&T QA Tester Volunteers: 1 volunteer
Departing Communications Volunteers: 1 volunteer
Departing Fanlore Volunteers: 2 volunteers
Departing Open Doors Volunteers: 1 volunteer
Departing Tag Wrangler Volunteers: Cryllia, Halcyon and 3 other volunteers
Departing Translation Volunteers: Lisa Kruger, Quanna, ru, Sira Dragonnier, Vinoro, and 1 other volunteer
Departing TWC Volunteers: 1 volunteer

For more information about the purview of our committees, please access the committee listing on our website.


The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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Published:
2021-11-23 16:52:26 UTC
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Five Things an OTW Volunteer Said

Every month or so the OTW will be doing a Q&A with one of its volunteers about their experiences in the organization. The posts express each volunteer's personal views and do not necessarily reflect the views of the OTW or constitute OTW policy. Today's post is with Mirissa, who volunteers as a Translation volunteer for Team Kyrgyz.

How does what you do as a volunteer fit into what the OTW does?

My role in the OTW community is just the same as the other translators. I translate news and other OTW documents to help the community grow and make the experience for other people more comfortable. When I applied to be a translator for the Kyrgyz language there was no Kyrgyz language on the list of the application form. I wasn’t extremely surprised, because this language is not very well known, but it really is similar to Kazakh. It’s funny how long it took me to realize that I was the only translator on the team.

What is a typical week like for you as a volunteer?

My week as a volunteer isn't that unusual. Honestly, I am the type of person to procrastinate and do all the work at the last minute. But with my translation assignments, I take my time on them and try to make them the best way possible. I’m mostly on time, but sometimes I might face some technical issues, so my assignments might be overdue. Not only do I translate different documents, but since I am the only person on the Kyrgyz language team I also act as a beta.

What made you decide to volunteer?

I’ve been reading fanfics on AO3 for a long time after finding a really well-written work 3 years ago. As I got signed up for it and went through news posts I noticed a post saying that they needed translators. I got really interested in it and filled in the application form. At first I didn’t know which language team I should volunteer for, because I know Russian pretty decently as well, so it took me some time to figure out that I wanted to share my native language with the community.

What has been your biggest challenge doing work for the OTW?

In the beginning, I was trying my best to get used to the system of how this role worked. Eventually, I got used to everything until the time to translate the membership drives came. I did understand the condition to finish it in 5 days, so I thought “Why not do it?” Maybe I had some challenges because the language I’m translating into might be a bit confusing for non-native speakers. So, I had to confirm something with the staff. I’m glad it all turned out well in the end.

What fannish things do you like to do?

I do not really stand out in the area of fannish stuff. Just like everyone, I do read fanfics and I also write my own fanfics on AO3. Well, I also do aesthetic journaling, but not that often since it really does take me a lot of time. I also watch videos of my favorite anime and Japanese voice actors, who doesn’t do that? I think that’s all I do as a fan (I’m thinking I sound really boring, don’t I?).


Now that our volunteer’s said five things about what they do, it’s your turn to ask one more thing! Feel free to ask about their work in the comments. Or if you'd like, you can check out earlier Five Things posts.

The Organization for Transformative Works is the non-profit parent organization of multiple projects including Archive of Our Own, Fanlore, Open Doors, Transformative Works and Cultures, and OTW Legal Advocacy. We are a fan run, entirely donor-supported organization staffed by volunteers. Find out more about us on our website.

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